Maintaining the Leave Calendar Group

After creating a leave calendar group, you must:

Define the leave calendar cutoff values and/or colors
Assign request groups to the leave calendar group
Assign the approval groups that may access the leave calendar

You can also perform these functions:

Change the leave calendar cutoff values and/or colors
Delete a leave calendar cutoff value
Delete an approval group from the leave calendar group to deny access to the associated leave calendar

Defining/Changing Leave Calendar Cutoff Values

After creating the leave calendar group, use the Edit button to define cutoff values that show how leaves will affect the employee count for reconciliation purposes and assign approval groups to the leave calendar group.

In the Leave Calendar Groups grid, click the Edit button that corresponds to the leave calendar group to be updated. The Edit Leave Calendar Group page appears.
In the Leave Cutoffs grid, click the link to display the Add Leave Cutoff page.
Enter the following fields.

Field	Definition
Cutoff Description	Type a description of the leave cutoff value. You can enter up to 50 alphanumeric characters.
Cutoff Value	Type the cutoff percentage of employees that have leave on a calendar day. Enter this value without any decimal positions (e.g., 25 for 25 percent).
Color	Click the Color Selector button to pick the color from the Select a Color dialog box. To pick your color: Click a color in the color palette displayed on the right side of the dialog box or pick a color from the color slide. Tip: You can also type the color code in hexadecimal format. Click the button. The color displays in hexadecimal format (RRGGBB) in the Color field and the Color Selector button shows a sample of the selected color.

Field

Definition

Cutoff Description

Type a description of the leave cutoff value. You can enter up to 50 alphanumeric characters.

Cutoff Value

Type the cutoff percentage of employees that have leave on a calendar day. Enter this value without any decimal positions (e.g., 25 for 25 percent).

Color

Click the Color Selector button to pick the color from the Select a Color dialog box. To pick your color:

Click a color in the color palette displayed on the right side of the dialog box or pick a color from the color slide.

Tip: You can also type the color code in hexadecimal format.
Click the button. The color displays in hexadecimal format (RRGGBB) in the Color field and the Color Selector button shows a sample of the selected color.

Click the button to save the leave cutoff record.
Repeat steps 2-4 for each cutoff value to be added to the leave calendar group. When finished, click the button to save the leave calendar group record.

Assigning Approval Groups

You can also assign approval groups to a leave calendar group. This option allows the approvers in each approval group to use the leave calendar to approve employee leave requests.

To assign approval groups to the leave calendar group:

In the Leave Calendar Groups grid, click the Edit button that corresponds to the leave calendar group to be updated. The Edit Leave Calendar Group page appears.
In the Approval Groups grid, click the link to display the Add Approval Group page. The Select Approval Groups for Leave Calendar Group grid lists all approval groups available for selection.
In the Select Approval Groups for Leave Calendar Group grid, click to select each approval group with permission to use this leave calendar. The message "Approval Group added to Leave Calendar Group" displays each time an approval group is selected. Click the button to close the message.
Click the button when finished selecting the approval groups. The approval groups selected display in the Approval Groups grid.
Click the button to save the modifications to the leave calendar group.

Deleting a Leave Cutoff Record

Follow these steps to delete a leave cutoff record from the Leave Cutoffs grid.

Click the Request Setup link on the Admin Home page.
Click the Request Type Drop-down List button and select Leaves from the list. The Request Setup – Leaves page appears.
In the Leave Calendar Groups grid, click the button that corresponds to the leave calendar group to be modified.
In the Leave Cutoffs grid, click the Delete button that corresponds to the leave cutoff record to be deleted. The cutoff value is removed from the grid.
Click the button to update the leave calendar group.

Removing an Approval Group

Follow these steps to remove an approval group from the Approval Groups grid. Use this option to revoke the approval group's access to the associated leave calendar.

Click the Request Setup link on the Admin Home page.
Click the Request Type Drop-down List button and select Leaves from the list. The Request Setup – Leaves page appears.
In the Leave Calendar Groups grid, click the button that corresponds to the leave calendar group to be modified.
In the Approval Groups grid, click the Delete button that corresponds to the approval group record to be removed. The approval group is removed from the grid.
Click the button to update the leave calendar group.