Submitting Emergency Contact Requests

Use the Emergency Contact Change Request page to submit a request to update your electronic personnel file by adding an emergency contact, changing an emergency contact record, or removing an emergency contact record.

Adding an Emergency Contact

Click the link to submit a request to add an emergency contact to your electronic personnel record.

To submit the request:

Click the Request Changes link on the Home page. The Demographic Requests page displays.
Click the Request Type Drop-down List button and select Emergency Contact from the list.

Click the New Request link to display the Emergency Contact Change Request page. If applicable, a list of the current emergency contact records displays in the Emergency Contacts grid.


Note: The message displayed in the General Information area is entered by the administrator. This message may change so it is important to read the message each time you make a request.

Click the link above the Emergency Contacts grid to display the Emergency Contact Change Request page with all fields blank.
Enter the emergency contact information. The following fields are required: Name and Relationship.

Click here for a description of each field.

In the Comments area, type comments to the approver about this request. The program determines the maximum number of characters based on the number of characters already entered in the emergency contact comments in LINQ ERP.
Click the button to submit your request. You will receive an automated e-mail that contains the request details and its current status (pending).

The request is automatically routed to the first approver in the approval chain.

Changing an Emergency Contact Record

Click a Contact Name link in the Emergency Contacts grid to submit a request to change an emergency contact's record.

To submit the request:

Click the Request Changes link on the Home page. The Demographic Requests page displays.
Click the Request Type Drop-down List button and select Emergency Contact from the list.

Click the New Request link to display the Emergency Contact Change Request page. If applicable, a list of the current emergency contact records displays in the Emergency Contacts grid.


Note: The message displayed in the General Information area is entered by the LINQ ERP ESD administrator. This message may change so it is important to read the message each time you make a request.

In the Emergency Contacts grid, click the Contact Name link that corresponds to the emergency contact record to be changed. The Emergency Contact Change Request page displays the details currently on file for that emergency contact.


Note: The message "Relationship Type [Relationship type Value] no longer exists. Please select a valid relationship before submitting the request." displays if the current Relationship Type assigned to the emergency contact record is not valid or is inactive. Click the button to close the message. Click the Relationship Drop-down List button to select the relationship type that describes the emergency contact's relationship to you.

Make the necessary changes to the information displayed.

Click here for a description of each field.

In the Comments area, type comments to the approver about this request. The program determines the maximum number of characters based on the number of characters already entered in the emergency contact comments in LINQ ERP.
Click the button to submit your request. You will receive an automated e-mail that contains the request details and its current status (pending).

The request is automatically routed to the first approver in the approval chain.

Deleting an Emergency Contact Record

Use the Delete button to remove an emergency contact from your electronic personnel file.

Click the Request Changes link on the Home page. The Demographic Request page displays.
Click the Request Type Drop-down List button and select Emergency Contact from the list.
Click the New Request link to display the Emergency Contact Change Request page. If applicable, a list of the current emergency contact records displays in the Emergency Contacts grid.
In the Emergency Contact grid, click the Delete button that corresponds to the emergency contact record to be removed. The Create Delete Emergency Contact Request page displays.
Optionally, type the reason for removing the emergency contact from your personnel record. The program determines the maximum number of characters based on the number of characters already entered in the emergency contact comments in LINQ ERP.
Click the button to submit your request. You will receive an automated e-mail that contains the request details and its current status (pending).

The request is automatically routed to the first approver in the approval chain.